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Alumni: Giving U of T more reasons to be proud

 

Frequently Asked Questions

General Questions

  1. Where can I find information about past Awards of Excellence Recipients?
  2. Am I allowed to resubmit a non-winning nomination/application from last year? How do I do this?
  3. I am a past recipient of an Award of Excellence, am I still eligible to be nominated for a different award?
  4. When will the next nomination/application period begin?
  5. To whom should I address the letters in my nomination/application package?
  6. Can I submit a digital copy of my application?
  7. How many awards may someone be nominated for at one time?
  8. Can I nominate a student for one of the scholarships or does s/he need to apply her/himself?
  9. The deadline is approaching, but I have not yet received all of the supporting documentation/letters I require to complete my package. Can I submit my application/nomination without them and send them in later?
  10. My (or my nominee’s) CV is very long, should I submit the whole thing?
  11. Does a letter of support signed by two individuals count as two letters or one?
  12. Can I submit additional documents in support of a nomination, beyond what is requested on the nomination form?
  13. Can I have my nomination materials, including letters of support, returned to me after the ceremony?
  14. Who will be able to view my letters of support?
  15. Does the selection process include interviews?
  16. Who is able to nominate someone for an Award of Excellence?
  17. Who should I contact if my question is not addressed here or if I need further information?

Award Specific Questions

  1. Questions about the Vivek Goel Award
  2. Questions about the Chancellor’s Award
  3. Questions about the Faculty Award
  4. Questions about the Northrop Frye Award
  5. Questions about the Sedra Award

Transcripts

  1. Questions about Transcripts

Answers

1) Where can I find information about past Awards of Excellence Recipients?

A: Past recipients are listed online.

2) Am I allowed to resubmit a non-winning nomination/application from last year? How do I do this?

A: Resubmissions are permitted for all awards unless otherwise indicated on the award specific nomination form. Some awards limit the number of resubmissions for an individual nomination to three consecutive years (as indicated on the relevant nomination forms) and nominators are asked to indicate on the form how many times a nomination has been submitted previously. Unsuccessful nominations that exceed the three-year limit may be resubmitted after a one-year hiatus.

To resubmit a nomination, nominators are asked to submit new copies of all materials, including supporting documentation, from the previous year (updated with current information and dated accordingly), and to indicate on the nomination forms how many times the nomination has been submitted previously. It is the nominator‘s responsibility to contact all previous supporters for permission to carry forward letters of support.

It is the responsibility of the nominator to retain copies of the complete nomination package for future reference or resubmissions. Resubmissions that are incomplete or out of date will not be considered.

3) I am a past recipient of an Award of Excellence, am I still eligible to be nominated for a different award?

A: Yes, as long as you meet the posted eligibility criteria.

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4) When will the next nomination/application period begin?

A: Nomination/application periods typically open in October of each year. Please check the Awards of Excellence home page for details on this year’s nomination process.

5) To whom should I address the letters in my nomination/application package?

A: All letters should be addressed generically to the Chair of the selection committee for the relevant award.

6) Can I submit a digital copy of my application?

A: No, at present we are unable to accept electronic applications/nominations of any kind.

7) How many awards may someone be nominated for at one time?

A: An individual may only be nominated for one (1) award in any given year.

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8) Can I nominate a student for one of the scholarships or does s/he need to apply her/himself?

A: You may encourage a student candidate to apply for a scholarship, but the committee will not consider applications made on his/her behalf. All scholarship applications must be made directly by the students themselves.

9) The deadline is approaching, but I have not yet received all of the supporting documentation/letters I require to complete my package. Can I submit my application/nomination without them and send them in later?

A: We will include letters of support received past the deadline into your nomination/applications, providing they are received in time for the selection committee to review them as part of your package before the selection committee meeting. It is the nominator’s/applicant’s responsibility to ensure that all required materials are submitted prior to the deadline in order to guarantee they will be considered by the committee.

10) My (or my nominee’s) CV is very long, should I submit the whole thing?

A: Different awards require different types of CVs. Please consult the Application Procedures section of the relevant nomination form to determine which kind of CV is required for your application. If the nomination form calls for a full, or complete curriculum vitae, then you should submit a comprehensive CV reguardless of length. If the nomination form requests a current or abridged curriculum vitae, then feel free to submit a version of your candidate’s CV, of a length you feel appropriate, highlighting their most recent and most significant achievements and positions.

11) Does a letter of support signed by two individuals count as two letters or one?

A: A letter of support signed by two individual’s counts as one letter towards the total.

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12) Can I submit additional documents in support of a nomination, beyond what is requested on the nomination form?

A: Unless stated on the nomination/application form, additional supporting documents (documents other those requested in the application procedures section on the application/nomination form) are generally not accepted for consideration and should not be included in your nomination/application.

13) Can I have my nomination materials, including letters of support, returned to me after the ceremony?

A: No, once submitted all application/nomination materials become property of University Advancement and cannot be returned to either the nominator or the applicant.

14) Who will be able to view my letters of support?

A: All letters of support are confidential and will be viewed by members of the selection committee only. Members of other divisions who wish to view the letters for publicity or information purposes must first obtain permission from the individual who wrote the letter.

15) Does the selection process include interviews?

A: Generally, interviews for Awards of Excellence are only held for finalists selected for the student scholarships (i.e. John H. Moss Award and Adel S. Sedra Distinguished Graduate Award) however, all selection committees reserve the right to interview candidates if deemed appropriate or necessary. Candidates selected for an interview will be contacted by a member of the selection committee who will provide further details of the process. Only candidates granted an interview will be contacted. The selection committee will provide a minimum of one week’s notice of the interview date.

16) Who is able to nominate someone for an Award of Excellence?

A: Nominations for the Awards of Excellence may be made by any member of the University of Toronto community.

17) Who should I contact if my question is not addressed here or if I need further information?

A: For additional questions, please contact Satpal McCaughey at 416-946-8668 or satpal.mccaughey@utoronto.ca.

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The Vivek Goel Award

1) Is a professor emeritus eligible for the Goel Award?
A: Yes, a professor emeritus may be considered eligible for the Goel Award provided they are currently active with the University in a capacity relevant to the nature and spirit of this award.

The Chancelor’s Award
For questions about the Chancellor’s Award, please click here to view answers provided by Human Resources.

The Faculty Award

1) Why is the summary of publications limited to 5 pages?
A: The nomination form for the Faculty Award requires nominators to submit a complete copy of their nominee’s curriculum vitae reguardless of length. The summary of publications allows nominators to highlight the most recent and important work done by their candidate and will act as a guide for the selection committee as they read a much longer CV.

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The Northrop Frye Award

1) In the departmental/divisional category, are divisions which are made up of multiple departments eligible to nominate more than one department in the same year?
A: Yes, provided that they meet all of the stated criteria including the support of the Dean and/or Chair, as required.

The Adel S. Sedra Award

1) What does it mean on the application where it says “for transfers from a Master’s to a PhD program, students carry their year of study over from the Master’s to the PhD, and are transferred into the direct-entry PhD” ?
A: If a student transfers from a master’s program to a doctoral program without completing the master’s degree, the commencement of the doctoral program will be from the date of first registration in the master’s program. For example, if you transferred after your first year of registration into your PhD program you would be in year two of a direct entry PhD program.

2) Is the Sedra scholarship open to students pursuing their Masters degrees?
A: No, the Adel S. Sedra distinguished graduate award is open only to PhD students in their second year or higher.

3) Since the application form states that only PhD achievements/contributions will be considered, is it necessary to supply transcripts from different institutions?
A: No, applicants are not required to submit transcripts from other institutions or from previous degrees. Only transcripts related to their current PhD program are required (to demonstrate that the candidate meets the eligibility criteria).

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Transcripts

1) How/where do I get a copy of my transcript?
A: Information on obtaining an official U of T transcript can be found at transcripts.utoronto.ca.

2) Do I really need an official transcript or can I print a copy of my academic history from ROSI?
A: Only official transcripts, issued by the transcript office and received in an official, sealed envelope will be accepted and considered. Copies of transcripts, academic histories printed from ROSI, or unsealed transcripts will not be accepted or considered.

3) Should I have my transcript sent directly to the alumni office, or can I include it with the rest of my application?
A: The preferred option is to attach and submit your transcript with the rest of your application; however, either method is acceptable. Please remember that transcripts sent directly from the transcript office must still be received prior to the application deadline and should be marked to the attention of the Awards of Excellence.

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